On this page you will find some keyboard shortcuts to some common programs such as Microsoft Word, Microsoft Excel, Microsoft Outlook etc.
Windows Vista Keyboard Shortcuts
|
Shortcut Key |
Function(s) |
|
F1 |
Start Help (supported in most applications). |
|
F2 |
Rename selected icon or file in Windows Explorer or on the Desktop. |
|
F3 |
Open Search (in Windows Explorer or on the Desktop only). |
|
F4 |
Open a drop-down list (supported in many dialog boxes). For example, press F4 in a File Open dialog to drop down the Look In list. |
|
F5 |
Refresh the view in Windows Explorer, on the Desktop, in the Registry Editor, and some other applications. |
|
F6 |
Move focus between panes in Windows Explorer. |
|
F10 |
Send focus to the current application’s menu. |
Miscellaneous Keys
| Shortcut Key |
Function(s) |
|
Arrow Keys |
Basic navigation – move through menus, reposition the text cursor (insertion point), change the file selection, and so on. |
|
Backspace |
Move up one level in the folder hierarchy (Windows Explorer only). |
|
Delete |
Delete selected item(s) or selected text. |
|
Down arrow |
Open a drop-down listbox. |
|
End |
Go to end of line when editing text, or to the end of file list. |
|
Enter |
Activate highlighted choice in menu or dialog box, or insert a carriage return when editing text. |
|
Esc |
Close dialog box, message window, or menu without activating any choice (usually the same as clicking Cancel). |
|
Home |
Go to beginning of line (when editing text), or to the beginning of file list. |
|
Page Down |
Scroll down one screen. |
|
Page Up |
Scroll up one screen. |
|
PrintScreen |
Copy entire screen as a bitmap to the Clipboard. |
|
Space Bar |
Toggle a checkbox that is selected in a dialog box, activate the command button with the focus, or toggle the selection of files when selecting multiple files with Ctrl. |
|
Tab |
Move focus to next control in a dialog box or window (hold Shift to go backward). |
Alt Key Combinations
| Shortcut Key |
Function(s) |
|
Alt |
Send focus to the menu (same as F10). Also turns on the menu in applications where it is no longer used by default, such as Windows Explorer and Internet Explorer. |
|
Alt-x |
Activate menu or dialog control, where letter x is underlined (if the underlines are not visible, pressing Alt will display them). |
|
Alt-double-click (on icon) |
Display Properties sheet. |
|
Alt-Enter |
Display Properties sheet for selected icon in Windows Explorer or on the Desktop. Also switches command prompt between windowed and full-screen display. |
|
Alt-Esc |
Drop active window to bottom of pile, which, in effect, activates next open window. |
|
Alt-F4 |
Close current window; if Taskbar or Desktop has the focus, exit Windows. |
|
Alt-hyphen |
Open the current document’s system menu in a multiple document interface (MDI) application. |
|
Alt-numbers |
When used with the numbers on the numeric keypad only, inserts special characters corresponding to their ASCII codes into many applications. For example, press the Alt key and type 0169 for the copyright symbol. Check characters map for full list of codes. |
|
Alt-PrintScreen |
Copy active window as a bitmap to the Clipboard. |
|
Alt-Shift-Tab |
Same as Alt-Tab, but in the opposite direction. |
|
Alt-Space Bar |
Open the current window’s system menu. |
|
Alt-Tab |
Switch to the next running applicationhold Alt while pressing Tab to cycle through running applications. |
|
Alt-M |
When the Taskbar has the focus, minimize all windows and move focus to the Desktop. |
|
Alt-S |
When the Taskbar has the focus, open the Start menu. |
Ctrl Key Combinations
Shortcut Key |
Function(s) |
|
Ctrl-A |
Select all; in Windows Explorer, selects all files in the current folder. In word processors, selects all text in the current document. |
|
Ctrl-Alt-x |
User-defined accelerator for a shortcut, in which x is any key. |
|
Ctrl-Alt-Delete |
Show the logon dialog when no user is currently logged on; otherwise, switch to the Windows Security dialog, which provides access to Task Manager and Log Off, as well as switching to another user, allowing you to change your password or lock the computer. Use Ctrl-Alt-Delete to access the Task Manager when Explorer crashes or your computer becomes unresponsive. |
|
Ctrl-arrow key |
Scroll without moving selection. |
|
Ctrl-click |
Use to select multiple, noncontiguous items in a list or in Windows Explorer. |
|
Ctrl-drag |
Copy a file. |
|
Ctrl-End |
Move to the end of a document (in many applications). |
|
Ctrl-Esc |
Open the Start menu; press Esc and then Tab to move focus to the Taskbar, or press Tab again to move focus to the Taskbar, and then cycle through the toolbars on the Taskbar every time you press Tab. |
|
Ctrl-F4 |
Close a document window in an MDI application. |
|
Ctrl-F6 |
Switch between multiple documents in an MDI application. Similar to Ctrl-Tab; hold Shift to go in reverse. |
|
Ctrl-Home |
Move to the beginning of a document (in many applications). |
|
Ctrl-Space Bar |
Select or deselect multiple, noncontiguous items in a listbox or in Windows Explorer. |
|
Ctrl-Tab |
Switch among tabs in a tabbed dialog or Internet Explorer; hold Shift to go in reverse. |
|
Ctrl-C |
Copy the selected item or selected text to the Clipboard. Also interrupts some command prompt applications. |
|
Ctrl-F |
Open Search (in Windows Explorer or on the Desktop only). |
|
Ctrl-V |
Paste the contents of the Clipboard. |
|
Ctrl-X |
Cut the selected item or selected text to the Clipboard. |
|
Ctrl-Z |
Undo; for example, erases text just entered, and repeals the last file operation in Windows Explorer. |
Shift Key Combinations
Shortcut Key |
Function(s) |
|
Shift |
While inserting a CD, hold to disable AutoPlay. |
|
Shift-arrow keys |
Select text or select multiple items in a listbox or in Windows Explorer. |
|
Shift-click |
Select all items between currently selected item and item on which you’re clicking; also works when selecting text. |
|
Shift-click Close button |
Close current folder and all parent folders (Windows Explorer in single-folder view only). |
|
Shift-Alt-Tab |
Same as Alt-Tab, but in reverse. |
|
Shift-Ctrl-Tab |
Same as Ctrl-Tab, but in reverse. |
|
Shift-Ctrl-Esc |
Open the Task Manager. |
|
Shift-Delete |
Delete a file without putting it in the Recycle Bin. |
|
Shift-double-click |
Open folder in two-pane Explorer view. |
|
Shift-Tab |
Same as Tab, but in reverse. |
Windows Logo Key (WIN) Combinations
Shortcut Key |
Function(s) |
|
WIN |
Open the Start menu. |
|
WIN-Tab |
If the Aero interface is active, this activates Windows Flip 3D. |
|
WIN-Pause/Break |
Display System Control Panel applet. |
|
WIN-Space bar |
Display the Sidebar. |
|
WIN-D |
Minimize all windows and move focus to Desktop. |
|
WIN-E |
Start Windows Explorer. |
|
WIN-F |
Launch Search. |
|
Ctrl-WIN-F |
Search for a computer on your network (requires Active Directory). |
|
WIN-L |
Lock computer, requiring password to regain access. |
|
WIN-M |
Minimize current window. |
|
Shift-WIN-M |
Undo minimize current window. |
|
WIN-R |
Display Run dialog. |
|
WIN-U |
Open the Ease of Access Center. |
Microsoft Word 2007 Keyboard Shortcuts
|
To do this:
|
Use this key:
|
|---|---|
| Cycle through the tabs in a dialogue box. | CTRL+TAB |
| Select or clear a check box. | SPACE |
| Open pop-up menu (as for mouse right-click). | SHIFT+F10 |
|
If nothing is open, take the focus away from the Ribbon and back to the main document. Close an open dialogue box or shortcut menu. |
ESC |
| Open the task pane menu. | CTRL+SPACE |
| Close a task pane. | CTRL+SPACE C |
| Close the active window. | ALT+F4 |
| Open Help window. | F1 |
|
To do this |
Press |
|---|---|
| Create a nonbreaking space. | CTRL+SHIFT+SPACE |
| Create a nonbreaking hyphen. | CTRL+HYPHEN |
| Make letters bold. | CTRL+B |
| Make letters italic. | CTRL+I |
| Make letters underline. | CTRL+U |
| Decrease font size one value. | CTRL+SHIFT+< |
| Increase font size one value. | CTRL+SHIFT+> |
| Decrease font size 1 point. | CTRL+[ |
| Increase font size 1 point. | CTRL+] |
| Remove paragraph or character formatting. | CTRL+SPACE |
| Copy the selected text or object. | CTRL+C |
| Cut the selected text or object. | CTRL+X |
| Paste text or an object. | CTRL+V |
| Paste special | CTRL+ALT+V |
| Paste formatting only | CTRL+SHIFT+V |
| Undo the last action. | CTRL+Z |
| Redo the last action. | CTRL+Y |
| Open the Word Count dialogue box. | CTRL+SHIFT+G |
|
To do this: |
Press: |
|---|---|
| Create a new document of the same type as the current or most recent document. | CTRL+N |
| Open a document. | CTRL+O |
| Close a document. | CTRL+W |
| Split the document window. | ALT+CTRL+S |
| Remove the document window split. | ALT+SHIFT+C |
| Save a document. | CTRL+S |
|
To do this
|
Press
|
|---|---|
| Find text, formatting, and special items. | CTRL+F |
| Repeat find (after closing Find and Replace window). | ALT+CTRL+Y |
| Replace text, specific formatting, and special items. | CTRL+H |
| Go to a page, bookmark, footnote, table, comment, graphic, or other location. | CTRL+G |
| Switch between the last four places that you have edited. | ALT+CTRL+Z |
| Open a list of browse options. Press the ARROW keys to select an option, and then press ENTER to browse through a document by using the selected option. | ALT+CTRL+HOME |
| Move to the previous edit location. | CTRL+PAGE UP |
| Move to the next edit location. | CTRL+PAGE DOWN |
|
To insert
|
Press
|
|---|---|
| A field | CTRL+F9 |
| An AutoText entry | ENTER (after typing the first few characters of the AutoText entry name and when the ScreenTip appears) |
| A line break | SHIFT+ENTER |
| A page break | CTRL+ENTER |
| A column break | CTRL+SHIFT+ENTER |
| An optional hyphen | CTRL+HYPHEN |
| A non-breaking hyphen | CTRL+SHIFT+HYPHEN |
| A non-breaking space | CTRL+SHIFT+SPACE |
| The copyright symbol © | ALT+CTRL+C |
| The registered trademark symbol ® | ALT+CTRL+R |
| The trademark symbol ™ | ALT+CTRL+T |
| An ellipsis … | ALT+CTRL+. (Full stop) |
| An en dash – | CTRL+- (Minus) |
| An em dash — | ALT+CTRL+- (Minus) |
| Open single quote ‘ | ALT+` (Accent Grave) ` (Accent Grave - the key to the left of number 1 on the left of the keyboard) |
| Close single quote ’ | ALT+' (Single Quote) ' (Single Quote) |
| Open double quote “ | Ctrl+Shift+2 (Double Quote) Shift+" (Double Quote) |
| Close double quote ” | Ctrl+2 Shift+2 (Double Quote) |
|
To do this
|
Press
|
|---|---|
| Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (€), type 20AC, and then hold down ALT and press X. | The character code, ALT+X |
| Find out the Unicode character code for the selected character. | ALT+X |
| Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol (€), hold down ALT and press 0128 on the numeric keypad. | ALT+the character code (on the numeric keypad) |
|
To do this
|
Press
|
|---|---|
| Switch to Print Layout view. | ALT+CTRL+P |
| Find out the Unicode character code for the selected character. | ALT+CTRL+O |
| Switch to Draft view. | ALT+CTRL+N |
|
To do this
|
Press
|
|---|---|
| Promote a paragraph. | ALT+SHIFT+LEFT ARROW |
| Demote a paragraph. | ALT+SHIFT+RIGHT ARROW |
| Demote to body text. | CTRL+SHIFT+N |
| Move selected paragraphs up. | ALT+SHIFT+UP ARROW |
| Move selected paragraphs down. | ALT+SHIFT+DOWN ARROW |
| Expand text under a heading. | ALT+SHIFT+PLUS SIGN |
| Collapse text under a heading. | ALT+SHIFT+MINUS SIGN |
| Expand or collapse all text or headings. | ALT+SHIFT+A |
| Hide or display character formatting. | The slash (/) key on the numeric keypad |
| Show the first line of body text or all body text. | ALT+SHIFT+L |
| Show all headings with the Heading 1 style. | ALT+SHIFT+1 (one) |
| Show all headings with the Heading 2 style | ALT+SHIFT+2 |
| Show all headings with the Heading 3 style | ALT+SHIFT+3 |
| Show all headings with the Heading 4 style | ALT+SHIFT+4 |
| Show all headings with the Heading 5 style | ALT+SHIFT+5 |
| Show all headings with the Heading 6 style | ALT+SHIFT+6 |
| Show all headings with the Heading 7 style | ALT+SHIFT+7 |
| Show all headings with the Heading 8 style | ALT+SHIFT+8 |
| Show all headings with the Heading 9 style | ALT+SHIFT+9 |
| Insert a tab character. | CTRL+TAB |
|
To do this
|
Press
|
|---|---|
| Print a document. | CTRL+P |
| Switch in or out of print preview. | ALT+CTRL+I |
| Move around the preview page when zoomed in. | ARROW KEYS |
| Move down one page when zoomed out. | PAGE DOWN |
| Move up one page when zoomed out. | PAGE UP |
| Move to the last preview page when zoomed out. | CTRL+END |
| Move to the first preview page when zoomed out. | CTRL+HOME |
|
To do this
|
Press
|
|---|---|
| Insert a comment. | ALT+CTRL+M |
| Turn change tracking on or off. | CTRL+SHIFT+E |
| Close the Reviewing Pane if it is open. | ALT+SHIFT+C |
|
To do this
|
Press
|
|---|---|
| Go to the beginning of the document. | HOME |
| Go to the end of the document. | END |
| Go to page n. | n ENTER |
| Exit reading layout view. | ESC |
|
To do this
|
Press
|
|---|---|
| Mark a table of contents entry. | ALT+SHIFT+O |
| Mark a table of authorities entry (citation). | ALT+SHIFT+I |
| Mark an index entry. | ALT+SHIFT+X |
| Insert a footnote. | ALT+CTRL+F |
| Insert an endnote. | ALT+CTRL+D |
|
To do this
|
Press
|
|---|---|
| Insert a hyperlink. | CTRL+K |
| Go forward one page. | ALT+RIGHT ARROW |
| Go backward one page. | ALT+LEFT ARROW |
| Refresh. | F9 |
|
To move
|
Press
|
|---|---|
| One character to the left | LEFT ARROW |
| One character to the right | RIGHT ARROW |
| One word to the left | CTRL+LEFT ARROW |
| One word to the right | CTRL+RIGHT ARROW |
| One paragraph up | CTRL+UP ARROW |
| One paragraph down | CTRL+DOWN ARROW |
| One cell to the left (in a table) | SHIFT+TAB |
| One cell to the right (in a table) | TAB |
| Up one line | UP ARROW |
| Down one line | DOWN ARROW |
| To the end of a line | END |
| To the beginning of a line | HOME |
| To the top of the window | ALT+CTRL+PAGE UP |
| To the end of the window | ALT+CTRL+PAGE DOWN |
| Up one screen (scrolling) | PAGE UP |
| Down one screen (scrolling) | PAGE DOWN |
| To the top of the next page | CTRL+PAGE DOWN |
| To the top of the previous page | CTRL+PAGE UP |
| To the end of a document | CTRL+END |
| To the beginning of a document | CTRL+HOME |
| To a previous revision | SHIFT+F5 |
| After opening a document, move to the location of the insertion point when the document was last closed | SHIFT+F5 |
Select text by holding down SHIFT and pressing the key that moves the insertion point.
|
To extend a selection
|
Press
|
|---|---|
| One character to the right | SHIFT+RIGHT ARROW |
| One character to the left | SHIFT+LEFT ARROW |
| To the end of a word | CTRL+SHIFT+RIGHT ARROW |
| To the beginning of a word | CTRL+SHIFT+LEFT ARROW |
| To the end of a line | SHIFT+END |
| To the beginning of a line | SHIFT+HOME |
| One line down | SHIFT+DOWN ARROW |
| One line up | SHIFT+UP ARROW |
| To the end of a paragraph | CTRL+SHIFT+DOWN ARROW |
| To the beginning of a paragraph | CTRL+SHIFT+UP ARROW |
| One screen down | SHIFT+PAGE DOWN |
| One screen up | SHIFT+PAGE UP |
| To the end of a window | ALT+CTRL+PAGE DOWN |
| To the beginning of a document | CTRL+SHIFT+HOME |
| To include the entire document | CTRL+A |
| To a vertical block of text | CTRL+SHIFT+F8, and then use the ARROW KEYS; press ESC to cancel selection mode |
| To a specific location in a document | F8+ARROW KEYS; ESC to cancel selection mode |
Tip: If you know the key combination to move the insertion point, you can select the text by using the same key combination while holding down SHIFT. For example, CTRL+ RIGHT ARROW moves the insertion point to the next word, and CTRL+SHIFT+RIGHT ARROW selects the text from the insertion point to the beginning of the next word.
|
To
|
Press
|
|---|---|
| Turn extend mode on | F8 |
| Select the nearest character | F8, and then press LEFT ARROW or RIGHT ARROW |
| Increase the size of a selection | F8 (press once to select a word, twice to select a sentence, and so forth) |
| Reduce the size of a selection | SHIFT+F8 |
| Turn extend mode off | ESC |
|
To
|
Press
|
|---|---|
| Delete one character to the left | BACKSPACE |
| Delete one word to the left | CTRL+BACKSPACE |
| Delete one character to the right | DELETE |
| Delete one word to the right | CTRL+DELETE |
| Cut selected text to the Clipboard | CTRL+X |
| Undo the last action | CTRL+Z |
| Cut to the Spike | CTRL+F3 |
|
To
|
Press
|
|---|---|
| Open the Office Clipboard | ALT+H (to move to the Home tab) F O |
| Copy selected text or graphics | CTRL+C |
| Cut selected text or graphics | CTRL+X |
| Paste the Clipboard contents | CTRL+V |
| Move text or graphics once | F2 (then move the insertion point and press ENTER) |
| Cut to the Spike | CTRL+F3 |
| Paste the Spike contents | CTRL+SHIFT+F3 |
| When text or an object is selected, open the Create New Building Block dialogue box. | ALT+F3 |
| When the building block - for example, a SmartArt graphic - is selected, display the shortcut menu that is associated with it. | SHIFT+F10 |
| Copy the header or footer used in the previous section of the document. | ALT+SHIFT+R |
|
In a table, to move to the...
|
Press
|
|---|---|
| Next cell in a row | TAB |
| Previous cell in a row | SHIFT+TAB |
| First cell in a row | ALT+HOME |
| Last cell in a row | ALT+END |
| First cell in a column | ALT+PAGE UP |
| Last cell in a column | ALT+PAGE DOWN |
| Previous row | UP ARROW |
| Next row | DOWN ARROW |
|
To
|
Press
|
|---|---|
| Select the next cell's contents | TAB |
| Select the preceding cell's contents | SHIFT+TAB |
| Extend a selection to adjacent cells | Hold down SHIFT and press an ARROW KEY repeatedly |
|
Select a column |
Select the column's top or bottom cell. SHIFT+ALT+PAGE DOWN or PAGE UP as appropriate. |
| Extend a selection (or block) | CTRL+SHIFT+F8, and then use the ARROW KEYS; press ESC to cancel selection mode |
| Reduce the selection size | SHIFT+F8 |
| Select an entire table | ALT+5 on the numeric keypad (with NUM LOCK off) |
|
To insert
|
Press
|
|---|---|
| New paragraphs in a cell | ENTER |
| Tab characters in a cell | CTRL+TAB |
|
To
|
Press
|
|---|---|
| Copy formatting from text | CTRL+SHIFT+C |
| Apply copied formatting to text | CTRL+SHIFT+V |
|
To
|
Press
|
|---|---|
| Open the Font dialogue box to change the font | CTRL+SHIFT+F |
| Increase font size | CTRL+SHIFT+> |
| Decrease font size | CTRL+SHIFT+< |
| Increase the font size by 1 point | CTRL+] |
| Decrease the font size by 1 point | CTRL+[ |
|
To
|
Press
|
|---|---|
| Open the Font dialogue box to change the formatting of characters | CTRL+D |
| Change the case of letters | SHIFT+F3 |
| Format all letters as capitals | CTRL+SHIFT+A |
| Make letters bold | CTRL+B |
| Make letters italic | CTRL+I |
| Make letters underline | CTRL+U |
| Double underline | CTRL+SHIFT+D |
| Underline words but not spaces | CTRL+SHIFT+W |
| Make letters "hidden" | CTRL+SHIFT+H |
| Format letters as small capitals | CTRL+SHIFT+K |
| Apply subscript formatting | CTRL+= |
| Apply superscript formatting | CTRL+SHIFT+= |
| Remove manual character formatting | CTRL+SPACE |
| Change the selection to the Symbol font | CTRL+SHIFT+Q |
|
To
|
Press
|
|---|---|
| Copy formats | CTRL+SHIFT+C |
| Paste formats | CTRL+SHIFT+V |
| Display nonprinting characters | CTRL+SHIFT+8 (eight) |
|
Review text formatting |
SHIFT+F1 Then click on the text with the formatting you want to review. |
|
To
|
Press
|
|---|---|
| Single-space lines | CTRL+1 (one) |
| Double-space lines | CTRL+2 |
| Set one-and-a-half-line spacing | CTRL+5 |
| Add or remove one line space preceding a paragraph | CTRL+0 (zero) |
|
To
|
Press
|
|---|---|
| Switch a paragraph between centred and left-aligned | CTRL+E |
| Switch a paragraph between justified and left-aligned | CTRL+J |
| Left align a paragraph | CTRL+L |
| Indent a paragraph (from the left) | CTRL+M |
| Remove a paragraph indent (from the left) | CTRL+SHIFT+M |
| Create a hanging indent | CTRL+T |
| Remove a hanging indent | CTRL+SHIFT+T |
| Remove paragraph formatting | CTRL+Q |
|
To
|
Press
|
|---|---|
| Open Apply Styles task pane | CTRL+SHIFT+5 |
| Open Styles task pane | ALT+CTRL+SHIFT+5 |
| Start AutoFormat | ALT+CTRL+K |
| Apply the Normal style | CTRL+SHIFT+N |
| Apply the Heading 1 style | ALT+CTRL+1 (one) |
| Apply the Heading 2 style | ALT+CTRL+2 |
| Apply the Heading 3 style | ALT+CTRL+3 |
|
Close the Styles task pane |
If the Styles task pane is not selected, press F6 to select it CTRL+SPACE Use the ARROW KEYS to select Close, and then press ENTER |
|
To
|
Press
|
|---|---|
|
Insert an Object |
Press ALT N J J to open the Object dialogue box Press DOWN ARROW to select an object type, and then press ENTER to create an object |
|
Insert an Object |
Press ALT N J J to open the Object dialogue box Press CTRL+TAB to switch to the Create from File tab, and then type the file name of the object that you want to insert or browse to the file |
|
Edit an object |
Select the object (e.g. with insertion point immediately to the left SHIFT+RIGHT ARROW) SHIFT+F10 TAB (to get to Object name Object), ENTER, ENTER again |
|
Insert SmartArt graphics |
ALT N M (to select SmartArt) Use the ARROW KEYS to select the type of graphic that you want TAB, and then use the ARROW keys to select the graphic that you want to insert ENTER |
|
Insert WordArt |
ALT N W (to select WordArt) Uses the ARROW KEYS to select the WordArt style that you want, ENTER. Type the text that you want. TAB ENTER |
Note: You must be on the Mailings tab to use these keyboard shortcuts. To get to the Mailings tab, press ALT M.
|
To
|
Press
|
|---|---|
| Preview a mail merge | ALT+SHIFT+K |
| Merge a document | ALT+SHIFT+N |
| Print the merged document | ALT+SHIFT+M |
| Edit a mail-merge data document | ALT+SHIFT+E |
| Insert a merge field | ALT+SHIFT+F |
|
To
|
Press
|
|---|---|
| Insert a DATE field | ALT+SHIFT+D |
| Insert a LISTNUM field | ALT+CTRL+L |
| Insert a PAGE field | ALT+SHIFT+P |
| Insert a TIME field | ALT+SHIFT+T |
| Insert an empty field | CTRL+F9 |
| Update linked information in a Microsoft Office Word source document | CTRL+SHIFT+F7 |
| Update selected fields | F9 |
| Unlink a field | CTRL+SHIFT+F9 |
| Switch between a selected field code and its result | SHIFT+F9 |
| Switch between all field codes and their results | ALT+F9 |
| Run GOTOBUTTON or MACROBUTTON from the field that displays the field results | ALT+SHIFT+F9 |
| Go to the next field | F11 |
| Go to the previous field | SHIFT+F11 |
| Lock a field | CTRL+F11 |
| Unlock a field | CTRL+SHIFT+F11 |
|
To
|
Press
|
|---|---|
| Switch between languages or keyboard layouts | Left ALT+SHIFT |
| Display a list of correction alternatives | +C |
| Turn handwriting on or off | +H |
| Turn Japanese Input Method Editor (IME) on 101 keyboard on or off | ALT+~ |
| Turn Korean IME on 101 keyboard on or off | Right ALT |
| Turn Chinese IME on 101 keyboard on or off | CTRL+SPACE |
Tip: You can choose the key combination for switching between languages or keyboard layouts in the Advanced Key Setting dialogue box. To open the Advanced Key Setting dialogue box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings.
Using the Function Keys
|
Press
|
To
|
|---|---|
| F1 | Get Help |
| F2 | Move text or graphics once |
| F4 | Repeat the last action |
| F5 | Choose the Go To command (from the Home tab) |
| F6 | Go to the next pane or frame |
| F7 | Choose the Spelling command (from the Review tab) |
| F8 | Extend a selection |
| F9 | Update the selected fields |
| F10 | Show KeyTips |
| F11 | Go to the next field |
| F12 | Choose the Save As command (from the Microsoft Office Button) |
| SHIFT+F1 | Start context-sensitive Help or reveal formatting |
| SHIFT+F2 | Copy text or graphics once |
| SHIFT+F3 | Change the case of letters |
| SHIFT+F4 | Repeat a Find or Go To |
| SHIFT+F5 | Move to the last change |
| SHIFT+F6 | Go to the previous pane or frame (after pressing F6) |
| SHIFT+F7 | Choose the Thesaurus command (from the Review tab, Proofing group) |
| SHIFT+F8 | Shrink a selection |
| SHIFT+F9 | Switch between a field code and its result |
| SHIFT+F10 | Display a shortcut menu |
| SHIFT+F11 | Go to the previous field |
| SHIFT+F12 | Choose the Save command (from the Microsoft Office Button) |
| CTRL+F2 | Choose the Print Preview command (Microsoft Office Button) |
| CTRL+F3 | Cut to the Spike |
| CTRL+F4 | Close the window |
| CTRL+F6 | Go to the next window |
| CTRL+F9 | Insert an empty field |
| CTRL+F10 | Maximize the document window |
| CTRL+F11 | Lock a field |
| CTRL+F12 | Choose the Open command (from the Microsoft Office Button) |
| CTRL+SHIFT+F3 | Insert the contents of the Spike |
| CTRL+SHIFT+F5 | Edit a bookmark |
| CTRL+SHIFT+F6 | Go to the previous window |
| CTRL+SHIFT+F7 | Update linked information in an Office Word 2007 source document |
| CTRL+SHIFT+F8 then ARROW KEY | Extend a selection or block |
| CTRL+SHIFT+F9 | Unlink a field |
| CTRL+SHIFT+F11 | Unlock a field |
| CTRL+SHIFT+F12 | Choose the Print command (from the Microsoft Office Button) |
| ALT+F1 | Go to the next field |
| ALT+F3 | Create a new Building Block |
| ALT+F4 | Exit Office Word 2007 |
| ALT+F5 | Restore the program window size |
| ALT+F6 | Move from an open dialogue box back to the document (only for dialogue boxes such as Find and Replace that support this behaviour) |
| ALT+F7 | Find the next misspelling or grammatical error |
| ALT+F8 | Run a Macro |
| ALT+F9 | Switch between showing all field codes and showing all their results |
| ALT+F10 | Maximize the program window |
| ALT+F11 | Display Microsoft Visual Basic code |
| ALT+SHIFT+F1 | Go to the previous field |
| ALT+SHIFT+F2 | Choose the Save command (from the Microsoft Office Button) |
| ALT+SHIFT+F7 | Display the Research task pane |
| ALT+SHIFT+F9 | Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |
| ALT+SHIFT+F10 | Display a menu or message for a smart tag |
| CTRL+ALT+F1 | Display Microsoft System Information |
| CTRL+ALT+F2 | Choose the Open command (from the Microsoft Office Button) |
Microsoft Excel 2007 Keyboard Shortcuts
F1: If used by itself the [F1] key opens the Excel help file irrespective of the application version.
CTRL + F1: Either displays or hides the ribbon in Excel 2007. In 2003, it shows or hides the current task pane.
ALT + F1: It creates a chart on the basis of the data selected in either versions of Excel.
ALT + SHIFT + F1: Inserts a new sheet in the workbook.
F2: It helps to append data to a cell.
SHIFT + F2: Enables a user to add comments to a cell.
ALT + F2: Displays the "Save As…" dialog box which is used to save a file for the first time.
CTRL + F2: It displays the "Print Preview" window in Excel 2007.
SHIFT + F3: Enables you to insert functions as required.
CTRL + F3: Opens the "Name Manager" dialog box in Excel 2007 and the "Define Name" dialog box in Excel 2003.
SHIFT + CTRL + F3: Opens the "Create Names" dialog box.
F4: It repeats the last action. If you have relative cell reference in a cell, select the reference in the formula bar and press [F4] to convert it to absolute reference (i.e. from =A1 to =$A$1). Press [F4] repeatedly to fix the rows and columns referenced. (i.e. =$A1 or =A$1)
CTRL + F4: Closes the application.
F5: A shortcut to display the "Go To" dialog box.
CTRL + F5: Restores the container window size.
SHIFT + F5: Open the "Find and Replace" dialog box.
F6: It enables you to toggle between different sections of your spread sheet. It works best with split panes in your worksheet.
F7: Enables "Spell Check".
F8: Enables or disables the "extended mode" in Excel 2007, which allows you to select cells with the arrow keys instead of navigating with them.
ALT + F8: Enables the "Macro" dialog box in Excel 2003.
CTRL + F9: It minimizes the current workbook.
F10: In Excel 2007, it displays the ribbon hotkeys. In Excel 2003, it enables you to select the menu commands.
CTRL + F10: It maximizes or restores the window.
F11: Creates a chart on a separate sheet.
F12: Opens the "Save As…" dialog.
Windows Live Messenger Keyboard Shortcuts
| To | Press |
|---|
| Invite someone to this conversation | Alt+I |
| Create a Sharing Folder | Alt+L+H |
| Send a single file | Alt+L+F |
| Start or stop a video call | Alt+O |
| Call a computer | Alt+C |
| Call a contact at home | Alt+C+H |
| Call a contact at work | Alt+C+W |
| Call a contact at a different number | Alt+C+O |
| Call a new number | Alt+C+N |
| See a list of activities | Alt+V |
| See a list of games | Alt+G |
| Block a contact from seeing you or contacting you | Alt+K |
| Select an emoticon | Alt+M or Ctrl+E |
| Select a wink | Alt+W |
| Send a nudge | Alt+N |
| Select a background for your conversation window | Alt+B |
Microsoft Outlook 2007 Keyboard Shortcuts
|
To do this:
|
Use this key:
|
|---|---|
| Cycle through the tabs in a dialogue box. | CTRL+TAB |
| Select or clear a check box. | SPACE |
| Open pop-up menu (as for mouse right-click). | SHIFT+F10 |
|
If nothing is open, take the focus away from the Ribbon and back to the main document. Close an open dialogue box or shortcut menu. |
ESC |
| Open the task pane menu. | CTRL+SPACE |
| Close a task pane. | CTRL+SPACE C |
| Close the active window. | ALT+F4 |
| Open Help window. | F1 |
Basic Navigation
| To do this: | Press this: |
|---|---|
| Switch to Mail | CTRL+1 (one) |
| Switch to Calendar | CTRL+2 |
| Switch to Contacts | CTRL+3 |
| Switch to Tasks | CTRL+4 |
| Switch to Notes | CTRL+5 |
| Switch to Folder List in Navigation Pane | CTRL+6 |
| Switch to Shortcuts | CTRL+7 |
| Next item (with item open) | CTRL+FULL STOP |
| Previous item (with item open) | CTRL+COMMA |
| Switch between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar | F6 or CTRL+SHIFT+TAB |
| Switch between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar | TAB |
| Move around in the Navigation Pane | ARROW KEYS |
| Go to a different folder | CTRL+Y |
| Go to the Search box | F3 or CTRL+E |
| In the Reading Pane, go to the previous message | ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP |
| In the Reading Pane, page down through text | SPACE |
| In the Reading Pane, page up through text | CTRL+SPACE |
| Expand or collapse a group (when a group is selected) in the Navigation Pane | SHIFT+PLUS SIGN or MINUS SIGN respectively |
| Collapse or Expand a group in the e-mail message list | LEFT ARROW or RIGHT ARROW respectively |
| Move to the next field in the Reading Pane | SHIFT+TAB |
| Move to the previous field in the Reading Pane | CTRL+TAB |
| Go forward to the previous view in the main Outlook window | ALT+RIGHT ARROW |
| Go back to the previous view in the main Outlook window | ALT+LEFT ARROW, ALT+B, or ALT+BACKSPACE |
| Select the InfoBar and, if available, show the menu of commands | CTRL+SHIFT+W |
Search
| To create this: | Press this: |
|---|---|
| Find a message or other item | CTRL+E |
| Clear the search results | ESC |
| Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in | CTRL+ALT+A |
| Expand the Search Query Builder | CTRL+ALT+W |
| Use Advanced Find | CTRL+SHIFT+F |
| Create a new Search Folder | CTRL+SHIFT+P |
| Search for text within a message or other item | F4 |
| Find next during text search within a message or other item | SHIFT+F4 |
| Find and replace text, symbols, or some formatting commands within open items. Works in the Reading Pane on an open item | CTRL+H |
| Expand search to include the desktop | CTRL+ALT+K |
Flags and Colour Categories
| To create this: | Press this: |
|---|---|
| Open the Flag for Follow Up dialogue box to assign a flag | CTRL+SHIFT+G |
| Delete the selected category from the list in the Colour Categories dialog box | ALT+D |
Create an item or a file
| To create this: | Press this: |
|---|---|
| Appointment | CTRL+SHIFT+A |
| Contact | CTRL+SHIFT+C |
| Distribution List | CTRL+SHIFT+L |
| Fax | CTRL+SHIFT+X |
| Folder | CTRL+SHIFT+E |
| Journal entry | CTRL+SHIFT+J |
| Meeting request | CTRL+SHIFT+Q |
| Message | CTRL+SHIFT+M |
| Note | CTRL+SHIFT+N |
| New Office document | CTRL+SHIFT+H |
| Post to this folder | CTRL+SHIFT+S |
| Post a reply in this folder | CTRL+T |
| Search Folder | CTRL+SHIFT+P |
| Task | CTRL+SHIFT+K |
| Task request | CTRL+SHIFT+U |
For all items
| To do this: | Press this: |
|---|---|
| Save | CTRL+S or SHIFT+F12 |
| Save and Close | ALT+S |
| Save As | F12 |
| Undo | CTRL+Z or ALT+BACKSPACE |
| Delete | CTRL+D |
| Permanently Delete | CTRL+SHIFT+D or SHIFT+DELETE |
| CTRL+P | |
| Copy item | CTRL+SHIFT+Y |
| Move item | CTRL+SHIFT+V |
| Check names | CTRL+K |
| Check spelling | F7 |
| Flag for follow-up | CTRL+SHIFT+G |
| Forward | CTRL+F |
| Send or Post or Invite all | ALT+S |
| Find items | CTRL+E |
| Use Advanced Find | CTRL+SHIFT+F |
| Create a new Search Folder | CTRL+SHIFT+P |
| Turn on editing in a field (except icon view) | F2 |
| Left align text (except in Plain Text mode) | CTRL+L |
| Right align text (except in Plain Text mode) | CTRL+R |
| Centre text (except in Plain Text mode) | CTRL+E |
For e-mail
| To do this: | Press this: |
|---|---|
| Switch to Inbox | CTRL+SHIFT+I |
| Switch to Outbox | CTRL+ SHIFT+O |
| Choose the account from which to send a message | With focus on the To line CTRL+TAB, and then TAB to the Accounts button |
| Check names | CTRL+K |
| Send | ALT+S |
| Forward a message | CTRL+F |
| Forward as an attachment | CTRL+ALT+F |
| Reply to a message | CTRL+R |
| Reply All to a message | CTRL+SHIFT+R |
| Mark a message as not junk | CTRL+ALT+J |
| Display blocked external content in a message | CTRL+SHIFT+I |
| Post to a folder | CTRL+SHIFT+S |
| Check for new mail | CTRL+M or F9 |
| Go to the Next message | DOWN ARROW |
| Go to the Previous message | UP ARROW |
| Go to the row below (message or group heading) | ALT+DOWN ARROW |
| Go to the row above (message or group heading) | ALT+UP ARROW |
| Compose a new mesaage (when in Mail) | CTRL+N |
| Compose a new message (from any view in Outlook) | CTRL+SHIFT+M |
| Open a received message | CTRL+O |
| Display the Address Book | CTRL+SHIFT+B |
| Convert a message to plain text | CTRL+SHIFT+O |
| Add a Quick Flag to a message | INSERT |
| Display the Flag for Follow Up dialogue box | CTRL+SHIFT+G |
| Mark as read | CTRL+Q |
| Mark as unread | CTRL+U |
| Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List | CTRL+SHIFT+W |
| Find or Replace | F4 |
| Find Next | SHIFT+F4 |
| Send | CTRL+ENTER |
| CTRL+P | |
| Show the properties for the selected item | ALT+ENTER |
| Mark for Download | CTRL+ALT+M |
| Clear Mark for Download | CTRL+ALT+U |
| Display Send/Receive progress (when a Send/Receive is in progress) | CTRL+B |
For calendar
| To do this: | Press this: |
|---|---|
| Accept | ALT H C |
| Decline | ALT H N |
| Tentative | ALT H J |
| Create a new appointment when in Calendar | CTRL+N |
| Create a new appointment (in any Outlook view) | CTRL+SHIFT+A |
| Create a new meeting request | CTRL+SHIFT+Q |
| Forward an appointment or meeting | CTRL+F |
| Reply to a meeting request with a message | CTRL+R |
| Reply All to a meeting request with a message | CTRL+SHIFT+R |
| Show 1 day in the calendar | ALT+1 (one) |
| Show 2 days in the calendar | ALT+2 |
| Show 3 days in the calendar | ALT+3 |
| Show 4 days in the calendar | ALT+4 |
| Show 5 days in the calendar | ALT+5 |
| Show 6 days in the calendar | ALT+6 |
| Show 7 days in the calendar | ALT+7 |
| Show 8 days in the calendar | ALT+8 |
| Show 9 days in the calendar | ALT+9 |
| Show 10 days in the calendar | ALT+0 (zero) |
| Go to a date | CTRL+G |
| Go to the next day | CTRL+RIGHT ARROW |
| Go to the next week | ALT+DOWN ARROW |
| Go to the next month | ALT+PAGE DOWN |
| Go to the previous day | CTRL+LEFT ARROW |
| Go to the previous week | ALT+UP ARROW |
| Go to the previous month | ALT+PAGE UP |
| Go to the start of the week | ALT+HOME |
| Go to the end of the week | ALT+END |
| Switch to Work Week view | CTRL+ALT+2 |
| Switch to Full Week view | ALT+MINUS SIGN or CTRL+ALT+3 |
| Switch to Month view | ALT+EQUALS SIGN or CTRL+ALT+4 |
| Go to next appointment | CTRL+FULL STOP or CTRL+SHIFT+FULL STOP |
| Go to previous appointment | CTRL+COMMA or CTRL+SHIFT+COMMA |
| Set up recurrence for an appointment or task | CTRL+G |
See also under Views, Day / Week / Month view and For Date Navigator.
For contacts
| To do this: | Press this: |
|---|---|
| Dial | CTRL+SHIFT+D |
| Enter a name in the Find a Contact entry | F11 |
| Find a contact or other item | F3 or CTRL+E |
| In Table or List view of contacts, go to first contact that starts with a specific letter | SHIFT+letter |
| Select all contacts | CTRL+A |
| Create a new message addressed to selected contact | CTRL+F |
| Create a Journal entry for the selected contact | CTRL+J |
| Create a new contact (when in Contacts) | CTRL+N |
| Create a new contact (from any Outlook view) | CTRL+SHIFT+C |
| Open a contact form for the selected contact | CTRL+O or CTRL+SHIFT+ENTER |
| Create a new distribution list | CTRL+SHIFT+L |
| Update a list of distribution list members | F5 |
| CTRL+P | |
| Go to a different folder | CTRL+Y |
| Open the Address Book | CTRL+SHIFT+B |
| Use Advanced Find | CTRL+SHIFT+F |
| In an open contact, open the next contact listed | CTRL+SHIFT+FULL STOP |
| Close a contact | ESC |
| Open a Web page for the selected contact (if one is included) | CTRL+SHIFT+X |
| Open the Check Address dialog box | ALT+D |
| In a contact form, under Internet, display the E-mail 1 information | ALT+SHIFT+1 (one) |
| In a contact form, under Internet, display the E-mail 2 information | ALT+SHIFT+2 |
| In a contact form, under Internet, display the E-mail 3 information | ALT+SHIFT+3 |
In the Electronic Business Cards dialogue box
| To do this: | Press this: |
|---|---|
| Open the Add list | ALT+A |
| Select text in Label box when the field with a label assigned is selected | ALT+B |
| Open the Add Card Picture dialog box | ALT+C |
| Place cursor at beginning of Edit box | ALT+E |
| Select the Fields box | ALT+F |
| Select the Image Align drop-down list | ALT+G |
| Select color palette for background | ALT+K ENTER |
| Select Layout drop-down list | ALT+L |
| Remove a selected field from the Fields box | ALT+R |
For tasks
| To do this: | Press this: |
|---|---|
| Accept | ALT+C |
| Decline | ALT+D |
| Show or Hide the To Do bar | ALT+F2 |
| Find a task or other item | CTRL+E |
| Open the Go to Folder dialog box | CTRL+Y |
| Create a new task (when in Tasks) | CTRL+N |
| Create a new task (from any Outlook view) | CTRL+SHIFT+K |
| Create a new task request | CTRL+SHIFT+U |
| Open selected item | CTRL+O |
| Print selected item | CTRL+P |
| Select all items | CTRL+A |
| Delete selected item | CTRL+D |
| Forward a task as an attachment | CTRL+F |
| Switch between the Navigation Pane, Tasks list, and To-Do bar | SHIFT+TAB |
| Open selected item as a Journal item | CTRL+J |
| Undo last action | CTRL+Z |
| Flag an item or mark complete | INSERT |
To format text
| To do this: | Press this: |
|---|---|
| Display the Format menu | ALT+O |
| Display the Font dialogue box | CTRL+SHIFT+P |
| Switch case of selected text | SHIFT+F3 |
| Format letters as small capitals | CTRL+SHIFT+K |
| Add / remove Bold | CTRL+B |
| Add / remove Bullets | CTRL+SHIFT+L |
| Add / remove Italics | CTRL+I |
| Increase indent | CTRL+T |
| Decrease indent | CTRL+SHIFT+T |
| Left align | CTRL+L |
| Centre | CTRL+E |
| Add / remove Underline | CTRL+U |
| Increase fiont size | CTRL+] or CTRL+SHIFT+> |
| Decrease font size | CTRL+[ or CTRL+SHIFT+< |
| Cut | CTRL+X or SHIFT+DELETE |
|
Copy |
CTRL+C or CTRL+INSERT Note: CTRL+INSERT is not available in the Reading Pane. |
| Paste | CTRL+V or SHIFT+INSERT |
| Clear formatting | CTRL+SHIFT+Z or CTRL+SPACE |
| Delete the next word | CTRL+SHIFT+H |
| Stretch a paragraph to fit between the margins | CTRL+SHIFT+J |
| Apply styles | CTRL+SHIFT+S |
| Create a hanging indent | CTRL+T |
| Reduce a hanging indent | CTRL+SHIFT+T |
| Left align a paragraph | CTRL+L |
| Right align a paragraph | CTRL+R |
| Center a paragraph | CTRL+E |
| Remove paragraph formatting | CTRL+Q |
| Create a hyperlink | CTRL+K |
| Edit a URL in the body of an item | Hold down CTRL and click the mouse button |
| Specify a Web browser | Hold down SHIFT and click the mouse button |
For print preview
| To do this: | Press this: |
|---|---|
| Open print preview from Outlook main window | ALT F V |
| Open print preview in an open window | ALT F W V |
| To print an item in an open window | ALT F P |
| Print a print preview | ALT+P |
| Open Page Setup from Print Preview | ALT+S or ALT+U |
| Zoom | ALT+Z |
| Close print preview | ALT+C |
For send / receive
| To do this: | Press this: |
|---|---|
| Start send / receive for all defined Send / Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you have defined | F9 |
| Start a send / receive for the current folder retrieving full items (header, item, and any attachments) | SHIFT+F9 |
| Start a send / receive | CTRL+M |
| Define Send / Receive groups | CTRL+ALT+S |
Visual Basic Editor and Macros
| To do this: | Press this: |
|---|---|
| Open Visual Basic Editor | ALT+F11 |
| Play macro | ALT+F8 |
Forms
| To do this: | Press this: |
|---|---|
| Save Form Design | CTRL+ALT+SHIFT+F12 |
| Save Form Data | CTRL+SHIFT+F11 |
| Create a new Microsoft Office InfoPath form | Click in an InfoPath folder, then CTRL+N |
Views
Table view
For general use
| To do this: | Press this: |
|---|---|
| Open an item | ENTER |
| Select all items | CTRL+A |
| Go to the last item on the screen | PAGE DOWN |
| Go to the first item on the screen | PAGE UP |
| Extend or reduce the number of selected items by one item | SHIFT+UP ARROW or SHIFT+DOWN ARROW |
| Go to the next or previous item without extending the selection | CTRL+UP ARROW or CTRL+DOWN ARROW |
| Select / unselect the active item | CTRL+SPACE |
| Refresh view | F5 |
With a group selected
| To do this: | Press this: |
|---|---|
| Expand all groups | CTRL+SHIFT+PLUS SIGN (+) |
| Expand a single selected group | SHIFT+PLUS SIGN |
| Collapse the group | CTRL+MINUS SIGN (-) |
| Collapse a single selected group | MINUS SIGN |
| Select the next group | DOWN ARROW |
| Select the previous group | UP ARROW |
| Select the first group | HOME |
| Select the last group | END |
| Select the first item on screen in an expanded group or the first item off screen to the right | RIGHT ARROW |
For all groups
| To do this: | Press this: |
|---|---|
| Expand all groups | CTRL+PLUS SIGN (+) |
| Collapse all groups | CTRL+MINUS SIGN (-) |
Day / Week / Month view
For all three
| To do this: | Press this: |
|---|---|
| View 1 day, 2 days, ..., 9 days | ALT+key for number of days |
| View 10 days | ALT+0 (Zero) |
| Switch to weeks (7 day display) | ALT+HYPHEN |
| Switch to months | ALT+EQUALS |
| Move between Calendar, Task Pad, and the Folder List | CTRL+TAB or F6 |
| Select the previous appointment | SHIFT+TAB |
| Go to the next day | RIGHT ARROW |
| Go to the previous day | LEFT ARROW |
| Go to the same day in the next week | ALT+DOWN ARROW |
| Go to the same day in the previous week | ALT+UP ARROW |
For Day view
| To do this: | Press this: |
|---|---|
| Select the time which begins your work day | HOME |
| Select the time which ends your work day | END |
| Select the next block of time | DOWN ARROW |
| Select the previous block of time | UP ARROW |
| Select the block of time at the bottom of the screen | PAGE DOWN |
| Select the block of time at the top of the screen | PAGE UP |
| Extend or reduce the selected time | SHIFT+UP ARROW or SHIFT+DOWN ARROW |
| Move an appointment up or down | With the cursor in the appointment: ALT+UP ARROW or ALT+DOWN ARROW |
| Change an appointment's start or end time | ALT+SHIFT+UP ARROW or ALT+SHIFT+DOWN ARROW |
| Move the selected item to the same day in the next week | ALT+DOWN ARROW |
| Move the selected item to the same day in the previous week | ALT+UP ARROW |
For Week view
| To do this: | Press this: |
|---|---|
| Go to the start of work hours for the selected day | HOME |
| Go to the end of work hours for the selected day | END |
| Go down one page view in the selected day | PAGE DOWN |
| Go up one page view in the selected day | PAGE UP |
| Move the appointment Up, Down, Left, or Right | ALT+UP ARROW, ALT+DOWN ARROW, ALT+LEFT ARROW, or ALT+RIGHT ARROW |
| Change the duration of the selected block of time | SHIFT+LEFT ARROW, SHIFT+RIGHT ARROW, SHIFT+UP ARROW, or SHIFT+DOWN ARROW; or SHIFT+HOME or SHIFT+END |
For Month view
| To do this: | Press this: |
|---|---|
| Go to the first day of the week | HOME |
| Go to the same day of the week in the next page | PAGE DOWN |
| Go to the same day of the week in the previous page | PAGE UP |
For Date Navigator
| To do this: | Press this: |
|---|---|
| Go to the first day of the current week | ALT+HOME |
| Go to the last day of the current week | ALT+END |
| Go to the same day in the next week | ALT+DOWN ARROW |
| Go to the same day in the previous week | ALT+UP ARROW |
| Go to the same date in the next month | ALT+PAGE DOWN |
| Go to the same date of the previous month | ALT+PAGE UP |
For Address card views
For general use
| To do this: | Press this: |
|---|---|
| Select a specific card in the list | Type one or more letters of the name the card is filed under, or the field you are sorting by |
| Select the next card | DOWN ARROW |
| Select the previous card | UP ARROW |
| Select the first card in the list | HOME |
| Select the lasst card in the list | END |
| Select the first card on the current page | PAGE UP |
| Select the last card on the current page | PAGE DOWN |
| Select the closest card in the next column | RIGHT ARROW |
| Select the closest card in the previous column | LEFT ARROW |
| Select or Unselect the active card | CTRL+SPACE |
| Extend the selection to the next card and unselect cards before the starting point | SHIFT+DOWN ARROW |
| Extend the selection to the previous card and unselect cards after the starting point | SHIFT+UP ARROW |
| Extend the selection to the next card, regardless of the starting point | CTRL+SHIFT+DOWN ARROW |
| Extend the selection to the previous card, regardless of the starting point | CTRL+SHIFT+UP ARROW |
| Extend the selection to the first card in the list | SHIFT+HOME |
| Extend the selection to the last card in the list | SHIFT+END |
| Extend the selection to the first card on the previous page | SHIFT+PAGE UP |
| Extend the selection to the last card on the last page | SHIFT+PAGE DOWN |
To move between cards without changing the selection
| To do this: | Press this: |
|---|---|
| To the next card | CTRL+DOWN ARROW |
| To the previous card | CTRL+UP ARROW |
| To the first card in the list | CTRL+HOME |
| To the last card in the list | CTRL+END |
| To the first card on the current page | CTRL+PAGE UP |
| To the last card on the current page | CTRL+PAGE DOWN |
| To the closest card in the next column | CTRL+RIGHT ARROW |
| To the closest card in the previous column | CTRL+LEFT ARROW |
| To an entry in the active card | F2 |
To move between entries in a card
To use the following keys, make sure an entry in a card is selected. To select an entry when a card is selected, click the entry or press F2
| To do this: | Press this: |
|---|---|
| Move to the next entry or, from the last entry of a card, move to the first entry in the next card | TAB |
| Move to the previous entry or, from the first entry of a card, move to the last entry in the previous card | SHIFT+TAB |
| Move to the next entry, or add a line to a multi-line entry | ENTER |
| Move to the previous field without leaving the active card | SHIFT+ENTER |
| Display the insertion point in the active field to edit text | F2 |
To move between characters in an entry
To use the following keys, make sure an entry in a card is selected. To select an entry when a card is selected, click the entry or press F2.
| To do this: | Press this: |
|---|---|
| Add a line in a multi-line entry | ENTER |
| Move to the start of a line | HOME |
| Move to the end of a line | END |
| Move to the start of a multi-line entry | PAGE UP |
| Move to the end of a multi-line entry | PAGE DOWN |
| Move to the previous line in a multi-line entry | UP ARROW |
| Move to the next line in a multi-line entry | DOWN ARROW |
| Move to the previous character in an entry | LEFT ARROW |
| Move to the next character in an entry | RIGHT ARROW |
For Timeline view (Tasks or Journal)
When an item is selected
| To do this: | Press this: |
|---|---|
| Select the next item | LEFT ARROW |
| Select the previous item | RIGHT ARROW |
| Select several adjacent items | SHIFT+LEFT ARROW or SHIFT+RIGHT ARROW |
| Select several non-adjacent items | CTRL+LEFT ARROW+SPACE or CTRL+RIGHT ARROW+SPACE |
| Open the selected items | ENTER |
| Display the items one screen above the items on screen | PAGE UP |
| Display the items one screen below the items on screen | PAGE DOWN |
| Select the first item on the timeline (if items are not grouped) or the first item in the group (if items are grouped) | HOME |
| Select the last item on the timeline (if items are not grouped) or the last item in the group (if items are grouped) | END |
| Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group (if items are grouped) | CTRL+HOME |
| Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group (if items are grouped) | CTRL+END |
When a group is selected
| To do this: | Press this: |
|---|---|
| Expand the group | ENTER or RIGHT ARROW |
| Collapse the group | ENTER or LEFT ARROW |
| Select the next group | DOWN ARROW |
| Select the previous group | UP ARROW |
| Select the first group on the timeline | HOME |
| Select the last group on the timeline | END |
| Select the first item on screen in an expanded group or the first item off screen to the right | RIGHT ARROW |
When a unit of time on the time scale for days is selected
| To do this: | Press this: |
|---|---|
| Move back in increments of time that are the same as those shown on the time scale | LEFT ARROW |
| Move forward in increments of time that are the same as those shown on the time scale | RIGHT ARROW |
| When the lower time scale is selected, select the upper time scale | SHIFT+TAB |
| When the upper time scale is selected, select the lower time scale | TAB |
| When the lower time scale is selected, select the first item on screen or the first group on screen if items are grouped | TAB |
Main window, view message window, and send message window
| To do this: | Press this: |
|---|---|
| Open Help topics | F1 |
| Select all messages | CTRL+A |
Main window and view message window
| To do this: | Press this: |
|---|---|
| Print the selected message | CTRL+P |
| Send and receive mail | CTRL+M |
| Delete a mail message | DEL or CTRL+D |
| Open or post a new message | CTRL+N |
| Open the Address Book | CTRL+SHIFT+B |
| Reply to the message author | CTRL+R |
| Forward a message | CTRL+F |
| Reply to all | CTRL+SHIFT+R |
| Go to the next message in the list | CTRL+> or CTRL+SHIFT+> |
| Go to the previous message in the list | CTRL+< or CTRL+SHIFT+< |
| View properties of a selected message | ALT+ENTER |
| Mark mail message as unread | CTRL+U |
| Go to folder | CTRL+Y |
Main window
| To do this: | Press this: |
|---|---|
| Open a selected message | CTRL+O or ENTER |
| Mark a message as read | CTRL+ENTER or CTRL+Q |
| Move between the Folders list (if on), message list, preview pane, and Contacts list (if on) | TAB |
Message window - viewing or sending
| To do this: | Press this: |
|---|---|
| Close a message | ESC (the Escape key) |
| Find a message | F3 |
| Advanced Find | CTRL+SHIFT+F |
Message window - sending only
| To do this: | Press this: |
|---|---|
| Send (post) a message | CTRL+ENTER or ALT+S |
Address Book
| To do this: | Press this: |
|---|---|
| New Contact | CTRL+N |
| Properties | ALT+ENTER |
| CTRL+P | |
| Undo | CTRL+Z |
| Cut | CTRL+X |
| Copy | CTRL+C |
| Paste | CTRL+V |
| Select All | CTRL+A |
| Find | CTRL+SHIFT+F |
| Delete | CTRL+D |
| Refresh View | F5 |
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